Requisitions and Purchasing

To complete your invoice approval process, it might be worth looking at the beginning of the process - the initial request for purchase.  If you pre-approve your purchases then the invoice matching process just becomes a routine vs. tracking down the person who should approve an "unknown" or unexpected invoice.

To begin, users will access an electronic form stored on a convenient internal web site within your corporate network.  The request will pass through a pre-determined approval process based on any number of factors including location, type of requisition, dollar amount and so forth.  Once the requisition is approved, the data can be uploaded directly to your purchasing system so that vendors can be notified and the receiving process can begin once the products or services have been delivered.

After the invoice arrives, either an electronic matching process or visual matching process can confirm the accuracy of the invoice and complete the payables transaction.